Code4Lib 2009: Providence, RI

2010 Conference Location results

score candidates
286

We propose Asheville, NC as the 2010 Code4Lib conference location. Our proposal can be found at:

http://digital.library.appstate.edu/code4lib2010.html

--as Roy says-- with relevant images and links so that voters can fully evaluate our proposal.

We've included information about the town, conference center and, of course, the local amenities. There is also a Google map that will give you a bird's-eye view the town that some have called "Little San Francisco"

277

The combination of facilities, Austin's amenities, commitment of one sponsor at the Silver level, and the enthusiasm of the planning committee makes Austin an ideal location for code4lib2010. The Texas State Library & Archives Commission (TSLAC) and the University of Texas (UT) libraries would serve as co-hosts for the conference. The basic requirements for hosts willing to manage local arrangements, excellent facilities with full wireless access, and a desire to work to keep costs to a minimum are met in the following ways:

-We have received a commitment from TSLAC that they will provide sponsorship at a level of $2,500 for the conference -TSLAC and UT staff members will work with staff at the Thompson Conference Center (TCC) to manage the local arrangements -The Thompson Conference Center, located on the UT campus, provides a variety of room sizes and conference services, including wireless, in a central Austin location - see more about TCC here - http://www.utexas.edu/cee/tcc/ -Assuming a slightly lower level of sponsorships versus 2009 due to the tough economic conditions, our preliminary budget shows us able to hold the registration fee to $125.

In addition to staff from the organizations in Austin, we would also be supported in various conference planning activities by colleagues from other institutions in the state (see list below).

After the daily conference activities have ended, attendees can explore Austin, the "Live Music Capital of the World". One bonus of having lots of places to see live music and lots of thirsty students (and librarians) is a wide selection of establishments in which to drink good beer and discuss a variety of geeky topics. More information about Austin's music venues in the downtown districts can be found here - http://www.austintexas.org/musicians/music_attractions/.

In addition to music, there are numerous cultural and outdoor activities, including the Harry Ransom Center (http:// www.hrc.utexas.edu/), the Blanton Museum of Art (http:// blantonmuseum.org/), and trails around Lady Bird Lake (http:// www.ci.austin.tx.us/parks/trails.htm). Additional information about dining options, various outdoor activities, and cultural attractions can be found at http://www.austintexas.org/.

Multiple transportation options exist for conference attendees between various hotels, the TCC, and downtown Austin, including multiple bus lines and walking. February is a beautiful time of year in Austin with lows usually in the mid-40s in the morning and evenings and daytime highs in the upper 70s. Sunny days are the norm with rain rarely appearing.

We expect that we will be able to keep attendee costs reasonable due to the variety of hotels available in central Austin and do not foresee any circumstances that might adversely affect costs for attendees. We know that budgets will be especially tight in the upcoming year and we will focus on securing the best available rates if selected as the host. For background, here is a list of accommodations within 1-5 miles from the TCC - http://www.utexas.edu/cee/tcc/attend/index.php?page=accommodations.

We feel with the variety of options available and our preliminary conversations with hotels, we will be able to secure a lodging rate comparable to previous conferences.

Getting to Austin is easy through the Austin-Bergstrom Airport that is served by 12 airlines offering 41 non-stop flights to cities across the US and one Canadian location (Toronto). Check to see if a non- stop flight is available from your location- http://www.ci.austin.tx.us/austinairport/nonstops.htm#nonstop_outside_tx The airport is approximately 15 minutes from downtown Austin. San Antonio is another option for flights and is approximately a 90-minute drive to the south.

208

UW-Madison School of Library & Information Studies (SLIS) offers to host Code4Lib 2010. We meet all the requirements, as outlined below:

Requirements of a Hosting Site:

  • A host or hosts willing to manage local arrangements (many colleges and universities are skilled at facilitating conferences)

The continuing education and outreach unit here at UW-Madison SLIS, Continuing Education Services (http://www.slis.wisc.edu/continueed/) regularly organizes workshops and conferences for professional associations and other groups, and can handle the logistics of registration, hotel accommodations, parking, and meals. Continuing Education Services regularly works with local hotels near the UW campus, to offer reduced rates to conference attendees.

  • An auditorium or similar space suitable for 150-200 persons, plus three or more "breakout" rooms for 30-50.

As a UW unit, we can book events in several conference centers on the Madison campus, including the Pyle and Lowell Centers ( http://conferencing.uwex.edu/pyle.cfm) at no cost for the rooms - we do pay for meals and technology, but the rates are very reasonable. The Pyle Center has a variety of meeting spaces that can be combined and/or separated to seat groups up to 238, and also has breakout rooms for smaller groups, with plenty in the 30 - 50 range. The Lowell Center offers lodging as well as meeting spaces, at below-market rates. See http://conferencing.uwex.edu/mtgspaces.cfm

As mentioned above, Continuing Education Services has relationships with hotels near campus, to offer reduced rates to conference attendees.

  • Wireless network available to attendees free or sponsored by the conference

Wireless connectivity can be arranged at the proposed conference venue, the Pyle and Lowell Centers on the UW campus, at no cost to conference attendees.

Additional Desirable Qualities:

  • Small college or university town (why? "amenities", my friend, amenities) Madison WI qualifies as a college town and may even appear in some dictionaries under the definition for "college or university town".

We have all the amenities associated with college towns - small town cordiality and relative safety, lots of movie theaters and bookstores, as well as bike paths, publicly-accessible university owned lakefront and other natural areas, and great athletic facilities for both watching sports, competing, and just working out. The campus and downtown are pedestrian friendly and there is decent public transportation all around the city. There is also a plethora of entertainment opportunities (music, speakers, art, etc.) most nights of the week. We promise you won't be bored.

  • Reasonably near a major airport (we are prepared to interpret this liberally if the other qualifications are strong)

It is possible to fly to either Milwaukee WI or Chicago, IL and take a bus to Madison; Madison is also reasonably well-served by major airlines, and our recently remodeled airport now has 13 gates, 2 brew pubs - one with sausages, Usinger's German Wurst Bar - a Ben & Jerry's, and at least 2 coffee bars (http://msnairport.com/)

*Good evening venues (e.g., interesting and/or good restaurants and bars)

The food is good here! Madison has an excess of restaurants per person, so that prices on restaurant food are kept somewhat artificially low - a meal that might cost $40 in Chicago probably costs closer to $28 in Madison. Wisconsin is an agricultural state, and many chefs and restaurants in Madison ascribe to the buy local, fresh, and seasonal point of view, bringing in meats, cheeses, and fruits and vegetables produced within just a few miles of Madison, and local beers and wines, too. Madison is not just a university town, it is also the state capital, attracting visitors from all over the state, the US, and internationally, so there are many interesting ethnic restaurants, reflecting the diversity of the population.

  • Some distance away from the last conference site, all things being equal (to spread the travel pain)

Madison is about 1100 miles away from Providence RI, the 2009 site. Temperatures in February and early March in Rhode Island and Wisconsin are actually fairly similar. The advantage that Madison provides, in contrast to Providence, is access to winter sports, such as cross-country skiing and ice fishing without even leaving town.

155

The Columbus Ohio team is pleased to again offer to host the Code4Lib Conference in 2010, but this time we are joined by two additional sponsoring institutions. Co-sponsoring institutions now include: the Columbus Metropolitan Library, LibLime, OCLC, OhioLINK, The Ohio State University Libraries, and OPLIN.

The full text of our proposal is available at:

http://roytennant.com/code4lib2010.html

with relevant images and links so that voters can fully evaluate our proposal.

118

Indiana University Libraries propose hosting Code4Lib 2010 in Bloomington, IN. We meet all the requirements, as outlined below:

Requirements of a Hosting Site:

  • A host or hosts willing to manage local arrangements (many colleges and universities are skilled at facilitating conferences)

The Libraries have a long track record in hosting workshops and conferences. The Indiana Memorial Union (one of the largest student union buildings in the world) is located on the IU campus and has the Biddle Hotel and Conference Center (http://www.imu.indiana.edu/hotel/ index.shtml), with a large auditorium and a number of breakout spaces. There are a number of new or newly remodeled hotels/motels nearby, including Crowne Plaza, Marriott Courtyard, Comfort Inn, and the Hilton Garden Inn. There are more than 2200 hotel rooms in Bloomington.

The IU Conferences Office (http://www.conferences.indiana.edu/ conferences/) regularly organizes workshops and conferences for professional associations and other groups, and can handle the logistics of registration, hotel accommodations, parking, and meals. They regularly work with local hotels and can usually provide favorable discounts for conference attendees. The IU Libraries local planning committee will work with the IU Conference Office to provide local support for the event and will provide sponsorship at a level of $2500.

  • An auditorium or similar space suitable for 150-200 persons, plus three or more "breakout" rooms for 30-50.

The Indiana Memorial Union has a large auditorium, the Whittenberger Auditorium, which can hold up to 300 participants, as well as a number of small- and medium-sized breakout rooms for groups ranging from 5-10 or 30 – 50 to 50-75. The costs for use of these rooms, technologies, and meals are very reasonable. Whittenberger Auditorium will cost $300 per day and Alumni Hall (which is most often used for meals) would cost $600 plus a food and beverage minimum of $1000. Use of the meeting rooms is usually provided at a greatly reduced cost when hotel rooms and meals are also part of the conference package.

  • Wireless network available to attendees free or sponsored by the conference

Wireless connectivity can be arranged at the proposed conference venues at no cost to conference attendees.

Additional Desirable Qualities:

  • Small college or university town (why? "amenities", my friend, amenities)

Music, art, dance, sports, ethnic food — it's all here, nestled in a serene Midwest city surrounded by natural beauty. Bloomington, Indiana, is the quintessential college town, and was named by USA Today as one of the country's top 10 college towns. It has several streets filled with interesting restaurants within easy walking distance of the Indiana Memorial Union. The multi-cultural attitude of Indiana University has spilled over into the local restaurant scene. From down-home Hoosier cooking to a plethora of ethnic cuisines, Bloomington has become a restaurant-lover’s dream. African, Asian, Irish, Italian Mediterranean, Mexican, Moroccan, Tibetan, Thai, Turkish – you name it, Bloomington’s got it. Bloomington has recently been recognized by Orbitz Travel Research as the "7th fastest growing destination in the country for wine and culinary enthusiasts!" National Geographic recently named Bloomington one of the top 50 Adventure Towns in the nation. Home to the state’s largest inland lake, only National forest, and a variety of city and county parks, Bloomington visitors have access to hiking, fishing, boating, biking, kayaking, hot air ballooning and more. The city is safe for walkers, bikers and drivers and there are several athletic facilities nearby for fast workouts. City and campus buses and inexpensive taxis are available.

Bloomington presents wonderful music (much of it emanating from our world-class music school), entertaining speakers, great bars, and local and national bookstores as well.

For more information check out: http://www.visitbloomington.com/ or our own wiki Bloomingpedia - http://www.bloomingpedia.org

  • Reasonably near a major airport (we are prepared to interpret this liberally if the other qualifications are strong)

Bloomington is served by the new Indianapolis International Airport, opened in November 2008, about 40 miles away. Passengers flying into and out of Indianapolis International Airport are served by 12 airlines. On average, there are 180 daily departures, 39 of which are nonstop from Indianapolis to major U.S. destinations. Competitive airfares, easy access, and one of the nation’s best on-time records attract 8 million passengers annually. For more information, see: http://www.indianapolisairport.com/ A top notch bus service from the airport (the Bloomington Shuttle Service) stops at regularly scheduled times at the Indiana Memorial Union and many of the local hotels. There is also a limousine service that provides door to door access from all hotels to the airport.

*Good evening venues (e.g., interesting and/or good restaurants and bars)

Bloomington has excellent music, theaters, and a lively student bar scene as well as places for more mature visitors. As noted above, Bloomington is known for its variety of restaurants, including ethnic, fusion and vegetarian offerings. Most of these are within a 15 minute walk from the campus, or, in cold weather, a short bus or cab ride away. The world-renowned Jacobs School of Music provides musical activities nearly every day of the week. Many local musicians liven up the local music venues around town with a variety of musical styles.

  • Some distance away from the last conference site, all things being equal (to spread the travel pain)

Bloomington is about 970 miles away from Providence RI, the 2009 site. Temperatures in February are slightly warmer than in Rhode Island with an average high of 42 and an average low of 23. There is some snow in this month, but Bloomington averages less than 3 inches of precipitation for the entire month of February.

The best weeks for access to all the best meeting rooms: Week of Feb. 15 Week of Feb. 22