Code4Lib 2013: Chicago, IL

Locations: 2014 results

score candidates
260

North Carolina Code4Lib 2014 Proposal

Original proposal

This proposal is a collaborative initiative between the members of the Triangle Research Library Network:

Duke University

North Carolina Central University

North Carolina State University

The University of North Carolina at Chapel Hill

Conference Venue

The conference will take place in downtown Raleigh, at either the Raleigh Marriott hotel or the Raleigh Convention Center. The two possible venues are literally next door to each other. Both have ballrooms large enough to seat 350 attendees in classroom style seating, in addition to providing at least 4 smaller rooms for pre-conferences and breakout sessions that seat 30-60. If necessary, space on the NC State campus could also be used for pre-conference sessions. Due to the success of the Chicago 2013 conference (385 attendees), we anticipate capping attendance in the vicinity of 350. Within a five block radius of the conference location a wide range of amenities (Google Map) can be found, including nationally-recognized restaurants and bars, and a number of live music venues.

Downtown Raleigh is only a few miles from the NC State campus, which is home to the brand new James B. Hunt Jr. Library (see photos). We are working to arrange an opportunity to have interested conference-goers tour this innovative new library either as a pre-conference or post-conference or evening activity.

The City

Raleigh, the capital city of North Carolina, is the southeast anchor of the Research Triangle, which includes UNC Chapel Hill, NC State University, Duke University, NC Central University. At its center lies the Research Triangle Park, home to a wide range of technology companies and a center for biotech research. Downtown Raleigh recently became home to the headquarters of Red Hat, which together with other firms is bringing an influx of new technology workers into a compact downtown area during 2013, contributing to the continued development of the downtown area as a center for entertainment and cultural events.

Hotels

Downtown Raleigh has two large hotels next door to each other and to the Raleigh Convention Center, the Sheraton Raleigh and the Marriott City Center. Either hotel should be able to accommodate all conference attendees. There are also a few less expensive options, such as the Clarion Hotel State Capital, within walking distance. The hotel rates will be average $159-$189 per night depending on the hotel.

When?

The Raleigh Convention Center is available March 24-27, 2014. The Marriott is available February 10-13 (preferred), March 10-13, March 24-27, 2014.

Registration Cost

The total cost of the conference will be determined by the final location set and the amount of sponsorships. The goal is to keep the registrations as close to last year’s registration rate as possible.

Transportation

The Raleigh-Durham International Airport (RDU) serves the Triangle area. It is about 19 miles (24 minutes) driving to reach Raleigh downtown. Taxi service is easily available just outside baggage claim and is commonly used. The Triangle Transit Authority also provides a fairly direct bus service including complimentary wifi. The hosting committee will investigate possible shared ride services, as well.

The free R-Line circulator provides access to all areas of downtown Raleigh, connecting the Fayetteville Street, Moore Square, Warehouse District, and Moore Square entertainment districts. Two rickshaw companies also provide service in the downtown area.

The Weather

A top reason to visit central North Carolina in March! While weather at this time of year can be quite variable, we often see temps in the 50s - low 60s during the day and generally sunny skies. Take a break from the northern winter doldrums to feel the sun on your face and see green growing grass!

See average highs and lows.

Food / Dining / Beer

Downtown Raleigh provides an abundance of restaurants and bars within walking distance or along the R-Line circulator. 2013 James Beard Award finalist Ashley Christensen owns several restaurants and a cocktail bar in the downtown area. If you are interested in BBQ, it’s kind of a thing down here. Downtown Raleigh is represented by Clyde Cooper’s and The Pit, and there are quite a few other strong contenders in the Triangle. Vegan-friendly options include Remedy Diner and Fiction Kitchen. Nearby Durham’s eclectic restaurant scene has received a number of recent write-ups in the New York times. If none of that sounds good there’s always the legendary Roast Grill.

Three of the top 100 beer bars in the country according to Draft Magazine can be found within five blocks of the conference hotel: Raleigh Times, Busy Bee Cafe, and Brewmasters Bar & Grill. The Triangle area is home to number of microbreweries, including four brew pubs within walking distance of the conference hotel: Boylan Bridge Brewpub, Trophy Brewing, Natty Greene's, and Crank Arm. Take out needs can be met at the Tasty Beverage craft beer store, located three blocks from the conference hotels. Nearby cocktail locations include Foundation (regional bourbons), Fox Liquor, Neptunes Parlour, and Calavera (tequila varieties).

Artisan chocolate may be found in the downtown area at Escazu and Videri Chocolate Factory.

Other Entertainment

Music - Raleigh, and the broader Research Triangle, is home to a thriving music scene and is home to several excellent record labels, including Merge, Yep Roc, Trekky, and Odessa. Seven club-sized live music venues can be found within five blocks of the conference hotel: Lincoln Theater, Kings Barcade, Pour House Music Hall, Slims, Berkeley Cafe, Deep South, and Tir Na Nog. Two blocks away is the Duke Energy Center for the Performing Arts, home of the Memorial Auditorium and Fletcher Opera Theater (event calendar).

Beer and Running - Raleigh is host to several weeknight “run clubs” where locals gather for group running followed by eating and drinking beer. On Monday, Tuesday, and Wednesday nights at least one of these run clubs is accessible within easy walking distance of downtown Raleigh hotels.

Beer and Pedaling - See the Trolley Pub

Museums and Art - Within a short walk are the NC Museum of Natural Sciences, including the Nature Research Center, NC Museum of History, and the State Capitol. A wide range of art galleries and studios are also within walking distance, as well as a number of boutique shops, including the storefront of Raleigh Denim.

Other Amenities

Free wifi downtown

The 88-mile Capital Area Greenway System provides a network of public open spaces and recreational trails for running, hiking, and cycling.

NC Organizing Committee

Tim McGeary, UNC-CH

Emily Lynema, NC State

Yan Wang, NCCU

Tim Shearer, UNC-CH

Jeff Campbell, UNC-CH

Steve Morris, NC State

Jason Ronallo, NC State

Debra Kurtz, Duke

Will Sexton, Duke
255

Original proposal

who?

Well... that depends what you mean...

Who is invited? Librarians, coders, data curators, hackers, LAMites, linked data afficionados, digital library evangelists, and anyone with an interest in the digital future of libraries.

Who is organizing?

The core team is:

Rachel Frick, Digital Library Federation 
Bonnie Tijerina, Harvard University Library
Amy Buckland, McGill University Library

Other partners-in-crime include:

Margy Avery, MIT Press
Bess Sadler, Stanford University Library
Francis Kayiwa, University of Illinois at Chicago
Ryan Steans, UT Austin/Texas Digital Library
Moral support from our friends at Data Curation Experts, Mark and Matt.

This will be in partnership with the University of Texas at Austin Libraries.

what?

Code4Lib Texas-style with a day of unconference/barcamp activities for attendees of C4L and ER&L to work together on solutions.

The idea is to keep that great energy that is generated at SXSWi rolling on through to the end of the Code4Lib conference as well as connecting 2 communities that have a lot in common, but rarely have the chance to meet.

Potential opportunity for fun: We have begun a conversation with Code for America and their Austin Brigade to host a hackathon similar to what they do at SXSWi.The excitement and support for the idea are there - if this is something the Code4Lib community wants to do - we can help make it happen.

when?

The team this year set itself a goal: get as many folks working on the digital future of libraries in one place at one time.

With this in mind, we want to host code4lib 2014 in Austin, TX, from March 19-22.

The reason for these dates, is that it could have a day to overlap with Electronic Resources & Libraries, which takes place March 17-19. (Which happens immediately after SXSW.)

Our idea? The overlapping of electronic resources librarians, and the coder types of code4lib, could only result in innovative and useful tools that we could all use.

A mashup of conferences, if you will. (Seriously, the working doc for this proposal was called conference mashup awesomeness.)

Preconferences would be held March 19. Full conference would be March 20-22.

where?

Austin is home to BBQ, bats, and Barton Springs. And its warm. Almost downright toasty on occasion. And in March, isn't that just what you need, a little Texas sunshine to help shake off the rest of those winter blues?

The AT&T Conference Centre in Austin, TX will be headquarters to code4lib2014. The venue has a great auditorium, many breakout rooms, delicious catering and robust WIFI.
Seriously - you can float a battleship through this level of bandwidth. More information about the meeting rooms and technology can be found here: http://www.meetattexas.com/technology.php

Another plus is that at the AT&T conference center AV/ WIFI costs are included in the "cost per person" not an additional line item. Might not mean much to you - but to those who have put on meetings in hotels know, AV and WIFI costs are an additional fee that almost always dwarfs every other cost. And almost always hotel internet and wireless cannot keep up with attendees' demands.

The conference centre is a 25 minute cab ride from Austin-Bergstrom International Airport, and is on the SuperShuttle route. (Parking is also available.)

Lots of fun places to eat and drink within walking distance. Great live music a little further afield. Buses and pedicabs can get you where you need to go.

why?

This conference has always been about sharing tips, tricks, and tools with each other so that libraryland continues to innovate to meet the needs of our communities. At C4L13 there were many conversations about opening up the community and inclusiveness.

By having a conference mashup, overlapping with Electronic Resources & Libraries we can make good on that talk and increase the cross-pollination of ideas. (This is not a new concept - noted C4Libbers have keynoted/spoken/run workshops at ER&L in the past: Karen Coyle, Karen Coombs, Ross Singer, Andrew Nagy.)

This year at SXSWi a group of us "hacked" the conference in a way to connect librarians to the SXSWi community it was called the IdeaDrop house. The goal was to have a place to connect and have conversations with great SXSWi presenters and contributors, and stream this to folks unable to attend. Alistair Croll stopped by, as well as David Weinberger, Abhi Nemani of Code for America, Henry Jenkins and Sam Ford. The complete schedule is here - . More details about the house in general are here.

It was an amazing experience and created a buzz and excitement that carried over into ER&L.

We feel that by connecting Code4Lib into this stream of activity will only increase the level of excitement and inspiration.

It is an opportunity to open up the Code4Lib community to the not so usual suspects in order to foster a greater understanding of what we all do, increasing the potential for creative innovation to happen.

how much?

OK – So how much does all this cost? And what do you get for your registration fee?

In short - $200 for registration; conference hotel room $174*.

What’s included:

A light breakfast, lunch and continual coffee/soda and snacks throughout the day will be offered Thursday and Friday, with a BIG BREAKFAST on tap for Saturday.

Standard AV set-up in all conference rooms with robust wireless internet access throughout the facility.

Killer T-shirt.

Other swag- but we want that to be a surprise.

Estimated Total cost: $232 per person for the full conference – 2.5 days.

Yes, registration is a little higher this year – but there is the possibility this will go down if we generate enough sponsorship income.

With $200 registration fee, only $32 per/person will need to be covered by sponsorships.

So if we estimate 400 attendees, $12,800 will be needed in sponsorship revenue to cover basic conference costs.

Other conference costs that will need to be covered include:

$14k estimated to cover registration system and help desk support, proposal system fees, etc. (DLF charged ~$14k last year; it covered building the online site, maintenance, answering questions via email and phone, issuing refunds, and other financial transactions (like credit card transaction fees, etc. It was money well spent, Just ask last year’s organizer, Francis!) 
$5k – t-shirts, printing programs, signs, badges, etc.
$4k - additional mics/av needs and unexpected things
$8K - invited speakers, travel, other speaker/presenter discounts

In total, and estimated $45,000 would be the ideal goal for sponsorship support.

This gives us a little wiggle room. It is always good to budget high, and spend low.

If we raise more, registration rates would go down.

*Hotel:

The accommodation at the Conference Center Hotel is available at a rate of $174. The first 50 to register will get a deep discount of $108.

There are other hotels close by that we can secure a block of rooms, the Doubletree and the Hampton Inn are 2 options at comparable (possibly cheaper) rates.